TBD, Idaho
April 1-3, 2009
2009 REGISTRATION INFORMATION FORTHCOMING
What is the Roundup?
The Rocky Mountain International Roundup provides an opportunity for businesses, destinations and attractions within the region to meet face-to-face with targeted tour operators from Europe who specifically want to do business in Idaho, South Dakota, Montana, and Wyoming. It is a low-cost and highly efficient way for local suppliers to meet with international tour operators and a small number of US–based receptive operators. The Roundup is designed not only for suppliers who are currently operating internationally, but also especially for those who want to test the waters at a cost-effective price in an environment where they’ll get the opportunity to promote their product and do business one-on-one.
The Roundup concept has been extremely well received by both buyers and suppliers. Most participants have indicated that they would participate again. Real business is generated at each Roundup site – room nights are booked, packages are included in foreign tour brochures, and deals are negotiated.
When and Where will it Take Place?
April 1-3, 2009 in Idaho!
More information forthcoming.
What Kind of Tour Operators will be There?
Although we certainly wouldn’t turn major tour operators away from the Roundup, the targeted operators best suited for the program are medium to small operators who specialize in outdoor adventure as well as US –based receptive operators who sell to a host of international companies. Our target is approximately 35 tour operators invited via our overseas offices in London, Frankfurt, Amsterdam, Paris and Milan. It’s essential that the operators be key personnel who can negotiate contracts and make critical decisions on site.
RMI and state tourism representatives will also participate in each marketplace so you’ll have the opportunity to meet with and educate them about your product. RMI Website and Publications (The Real America Guide) staff and the RMI overseas representatives will also be present. In addition, we will also have US-based receptive operators in attendance.
How will it Work?
The Roundup will consist of a briefing, breakfast, lunch, reception, dinner and marketplace between buyers and sellers (suppliers). At each marketplace, the tour operators will be located at specific tables, and the suppliers will circulate on a specific schedule to each table with their information. Appointment times will be assigned so each supplier can meet with every tour operator and receptive.
Register early to reserve your choice of marketplaces. 
You may choose to register for either Marketplace. Marketplaces will be filled on first-come, first-served basis. Once Marketplaces are full, we reserve the right to change you requested marketplace to keep them balanced. Both Marketplaces are completely identical in terms of tour operators present.
Reservations are not guaranteed until payment is received.
Registrants will receive detailed background information about the tour operators, along with pertinent information on what many of the operators are specifically looking for during the Roundup. Tour operators will receive information about registered suppliers at each location as well.
How do I Participate?
2009 REGISTRATION INFORMATION FORTHCOMING
Cost is $475 for early registration (date TBD, 2009) and $525 for registration received after TBD, 2009 . Registrations with payment must be received by mail or fax in the RMI office in Cheyenne to be considered valid. Spaces will be assigned on first-come, first-served basis. In the instance that all spaces are taken in one marketplace, suppliers will be given the opportunity to book a spot at the other marketplace. The reason for limiting spots is to provide an adequate opportunity for all suppliers to meet with all buyers during the allotted marketplace.
Each supplier will receive:
- a name badge and registration materials
- an extensive briefing and orientation
- lunch on the marketplace day
- dinner with the tour operators
- an opportunity to meet with all tour operators and receptives during the marketplace
Materials
Suppliers are encouraged to bring at least 40 complete sets of materials, including brochures, business cards with telephone and fax numbers, commissionable or net rates (for lodging businesses), booking and deposit information, and press kits and/or slide sets, it available. It will be a waste of your time and the tour operator’s time if you do not have rates in place. If you need assistance with commissionable rates, please contact your state representative or RMI. Suppliers are encouraged to distribute DVD’s or videos of their products (PAL format please for German, Italian and British operators, Seacam for French participants) directly to operators.
Your Logo
Add your logo to the official program. For an additional $25.00 you can add your logo to the program. Logos should be provided electronically. They will appear in the program above your listing in Black and White. The size will be not larger than 1 1/2 inches by 1 1/2 inches.
Airport/Transportation Information
TBD
Accommodations
TBD
What Unique Aspects Help Make the Roundup a Success?
- Tour operators and receptive operators will be seated at tables. Suppliers will circulate among the table distributing their materials on a timed schedule.
- Appointments will continue to be 10 minutes each, a cost efficient way to meet with market specific tour operators.
- There will be plenty of social opportunities for tour operators and suppliers to meet informally.
- Receptives have the opportunity to "switch sides" to meet with overseas tour operators during the marketplace.
What should I Bring?
Suppliers are encouraged to bring at least 40-50 complete sets of materials, including brochures, business cards with telephone, fax, and e-mail information, commissionable or net rates and booking and deposit information. Keep in mind that the tour operators are traveling home after the Roundup.
Important Links:
